
Meeting/ Event
Scheduling Request
(Recurring)
REMINDER
Only Ministry Leaders can request space usage.
As a Ministry Leader you are responsible for adhering to the procedures set forth in our Ministry Leader Handbook in regard to meeting/event planning and implementation.
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Space User Agreement forms are required for ALL bookings. See below to download the forms.
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Click here to access the Ministry Leader Handbook and all required forms.
Please review the guidelines below before filling out your request:
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Note: Liturgical Events and Holy Days of Obligation have priority. (See List Below)
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If you have any questions about availability of space, please contact our Anne Stephens at astephens@olachurch.org
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Anne is the only one who can schedule your event.
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You will be sent a confirmation email once your event has been entered into the main calendar. Your event is not confirmed until you have received this email.
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Setup needs and any special requests must be submitted at least 2 weeks in advance of your meeting or event for planning purposes. OLA Facilities personnel will assist with setups as they are able.
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NOTE: Small events/meetings in the School buildings-outside doors will be opened for only 45 minutes from the start/setup time that you indicate, and then will lock.
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If you need to schedule an event after the Spring Calendar meeting/input it may take up to 10 business days to have your event approved and scheduled.
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For additional information, please see the Ministry Handbook.
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If you need a bulletin announcement to promote your event, please contact our Communications Director at astephens@olachurch.org at least a SIX WEEKS in advance from the actual event date. Please note: The event must be approved and scheduled before it can be advertised.
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If you need an announcement made at Mass, please contact Jake Mappes, Director of Music & Liturgy at jmappes@olachurch.org.
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HOLY DAYS OF OBLIGATION
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Assumption of the Blessed Virgin Mary - Friday, August 15, 2025
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All Saints Day - Saturday, November 1, 2025
Immacuate Conception - Monday, December 8, 2025
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Christmas - Thursday, December 25, 2025
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Mary, Mother of God - Thursday, January 1, 2026
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Ash Wednesday - Wednesday, February 18, 2026
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Easter - Sunday, April 5, 2026
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SPACE USER AGREEMENT FORMS
The Forms Below MUST be turned in to the Parish Office at LEAST 2 weeks prior to the date of the event/meeting.
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Space User Agreement (Chanel Center, School Library, Upper Room, and Youth Room)
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Space User Agreement (Marist Hall)
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Space Usere Agreement and Kitchen Check List (Marist Hall)
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​Spce User Agreement (Moylan Hall)
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Space User Agreement (Murray Center/Gym)
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Space User Agreement (The Upper Room)
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Recurring Meeting/Event
Request Form
This form can only be filled out by parish ministry leaders recognized as leaders by the parish office.