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Meeting/ Event
Scheduling Request
(ONE TIME)

REMINDER

As a ministry leader you are responsible for adhering to the procedures set forth in our Ministry Leader Handbook in regard to meeting/event planning and implementation. 

Click here to access the handbook and all required forms. 

Please review the guidelines below before filling out your request:

  • Note: Liturgical Events and Holy Days of Obligation have priority.

  • If you have any questions about availability of space, please contact our Facilities Scheduler at 404-261-7181 ext. 128 or kkotara@olachurch.org.

  • The Facilities Scheduler, Karen Kotara, is the only one who can schedule your event.

  • You will be sent a confirmation email once your event has been entered into the main calendar. Please do not assume that your event has been approved before this time.

  • Setup needs and any special requests must be submitted at least 2 weeks in advance of your meeting or event for planning purposes. OLA Facilities personnel will assist with setups as they are able.

  • NOTE: Small events/meetings in the School buildings-Outside doors will be opened for only 45 minutes from the start/setup time that you indicate, and then will lock.

  • If you need to schedule an event after the Spring Calendar meeting/input has been completed, please give the Facilities Scheduler at least 3 business days to have your event approved and scheduled bearing in mind the availability of the space requested.

  • If you need a bulletin announcement to promote your event, please contact our Communications Director at astephens@olachurch.org at least a SIX WEEKS in advance from the actual event date. Please note: The event must be approved and scheduled before it can be advertised.

FACILITIES SCHEDULER
Meeting and Event Requests

This form can only be filled out by parish ministry leaders recognized as leaders by the parish office. 

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