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Meeting/ Event
Scheduling Request
(ONE TIME)

REMINDER

As a ministry leader you are responsible for adhering to the procedures set forth in our Ministry Leader Handbook in regard to meeting/event planning and implementation. 

Click here to access the handbook and all required forms. 

Please review the guidelines below before filling out your request:

  • Note: Liturgical Events and Holy Days of Obligation have priority.

  • If you have any questions about availability of space, please contact our Facilities Scheduler at 404-261-7181 ext. 128 or kkotara@olachurch.org.

  • The Facilities Scheduler, Karen Kotara, is the only one who can schedule your event.

  • You will be sent a confirmation email once your event has been entered into the main calendar. Please do not assume that your event has been approved before this time.

  • Setup needs and any special requests must be submitted at least 2 weeks in advance of your meeting or event for planning purposes. OLA Facilities personnel will assist with setups as they are able.

  • NOTE: Small events/meetings in the School buildings-Outside doors will be opened for only 45 minutes from the start/setup time that you indicate, and then will lock.

  • If you need to schedule an event after the Spring Calendar meeting/input has been completed, please give the Facilities Scheduler at least 10 business days to have your event approved and scheduled bearing in mind the availability of the space requested.

  • If you need a bulletin announcement to promote your event, please contact our Communications Director at astephens@olachurch.org at least a SIX WEEKS in advance from the actual event date. Please note: The event must be approved and scheduled before it can be advertised.

 

Holy Days of Oblligation

  • Feast of the Assumption - Thursday, August 15, 2024

  • All Saints Day – Friday, November 1, 2024

  • Ash Wednesday – Wednesday, March 5, 2025

  • Holy Thursday - Thursday, April 17. 2025

  • No Afternoon Meetings

  • Good Friday – April 18, 2025  | No Meetings All Day

  • Holy Saturday – April 19, 2025 | No Meetings All Day

FACILITIES SCHEDULER
Meeting and Event Requests

This form can only be filled out by parish ministry leaders recognized as leaders by the parish office. 

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